Schulz Consulting Knowledgebase

During certain rebuild activities (rebuild of sort files for example) you may receive an error message similar to:

"Cannot rebuild xxxx while P/O Receipt Of Goods is in progress"

First, verify that there are no receipts in progress by printing the receipt of goods register.

If the register verifies that no receipt of goods are in progress, you can manually reinitialize the following purchase order files.

WARNING: Be sure to update any good Receipt of Goods and Receipt of Invoice files. The POC file is used by Return of Goods and POV is used by Receipt of Goods/Invoice.

WARNING: You should not reinitialize data files if you were in the midst of updating a batch of data and received an error.

Make a backup of these files prior to re-initializing them.

The files to reinitialize:

PO5 - P/O Receipt Data Entry Header File
PO6 - P/O Receipt Data Entry Detail File
PO9 - P/O Receipt Entry Tier Distribution  Detail File
POC - P/O Receipt, Returns, Material Requisitions Sort by Purchase Order File
POL - P/O Receipt/Invoice Variance Sort File
POQ - P/O Receipt/Invoice Entry Sort File
POV - P/O Batch Masterfile (only if using P/O batches)
PO_10 - P/O Receipt Tax Detail File
PO_11 - P/O Receipt Tax Summary File
PO_16 - P/O Receipt Tax Allocaiton File

If you are using Batches in Purchase Order Entry, delete all the PO5xxxxx.SOA files in the companies \mas90\POxxx folder (or if v4.x the files will be in the MAS_xxx\POxxx).

WARNING: Reinitializing files permanently removes data. This is an advanced utility. Always backup any files you are re-initializing prior to doing so. We are not responsible for any lost data due to failure to backup.