WARNING- POWERFUL SAGE MAS 90 AND 200 SECRETS - FOR ADVANCED USERS
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If you're looking for tips, tricks and support Sage MAS 90 support secrets - sign up for my free twice monthly Sage MAS 90 and 200 email newsletter. I've been publishing this monthly, on the first and fifteenth, for the last 5 years. Every single issue is loaded with tips, tricks and insider information that you will not easily find elsewhere.
If you're like me, you want to know as much as you can about the
software that you are using. To help with that I've compiled a list of the
most frequently used hidden Sage MAS 90®
Accounting Software options.
Before I do this I need to warn you that these are advanced Sage MAS 90 or 200 tips.
They should only be used if you have excellent knowledge of Sage MAS 90 or 200® Accounting Software. Before you even think about using them, be sure you have a data backup in case something should go wrong.
These work on either version of Sage MAS 90 or 200 Accounting Software.
Certain earlier versions of Sage MAS 90 or 200 Software may not provide support for these hidden options.
USE THESE UTILITIES AT YOUR OWN RISK.
|1. One Sided Journal Entries
*Some changes for v4.x
|Whether it is data corruption or a full moon, occasionally
you may find your General Ledger out of balance. Seems to happen at the
most inopportune time too, doesn't it? Here's how you fix it in Sage MAS
90 or 200.
First, you need to be logged in as a user with supervisor rights (Library Master - Security - User Maintenance). If you are not using login names for Sage MAS 90 or 200 you will need to set one up and assign the login user rights. (Note: Sage MAS 90 or 200 Library Master Manual Online contains all the information on how to do this.)
Make the journal entry so that it is out of balance. You'll receive a pop-up box as shown below. Note the far right button say's "ONE" -- this ONLY displays when you are logged in as a user with supervisor rights. If you don't see the button, verify you've logged in as a user with supervisor rights per above. If that doesn't work try exiting Sage MAS 90 or 200 and re-entering.
NOTE: Under normal circumstances you should NOT have to make one-sided journal entries in Sage MAS 90 or 200. We have only seen on-sided entries needed when there is some type of hardware/software failure resulting in data corruption or if you are importing transactions via Visual Integrator or some other third party solution. Normally you will not need to worry about a on-sided journal entry with Sage MAS 90 or 200.
NOTE #2: In verion 4.x+ -- this option must be allowed by giving security permissions to the role.
|2. Check Printing in progress - GLWSKA||This message may pop-up if you were in printing
checks in either AP or PR and the process was interrupted for any number
of reasons (power failure, crashed application, etc.).
Upon re-entering Sage MAS 90 or 200 and trying to print your checks again, you'll likely receive a message saying "Check Printing In Progress".
To get around this, go to the Library Master, Select FILE, RUN and Type:
IMPORTANT: Upon re-entering and attempting to print checks
again, be certain that you click
the box that say's "Print Checks Already Printed". If you
fail to click that box you may receive an error message saying " No
checks to print". This is because Sage MAS 90 or 200 thinks you've already printed
out checks (when the computer crashed the first time). You need to put a
checkmark into that box saying "Print Checks Already Printed".
|3. Copy company files - SVDATA
*Some changes for v4.x
|Test companies are the most powerful tool you
can make use of in Sage MAS 90 or 200. When you are uncertain of the effects of a
processing option, you should copy your entire Sage MAS 90 or 200 data file to a new
company and try it in that "test" company first before
committing the transaction to your live company.
Luckily Sage MAS 90 or 200 allows you to do this via a hidden option that is activated by Library Master - File - Run - SVDATA
Enter the MODULES to copy (Tip: Hold down the CTRL key and click to select multiple modules. Can also hold down the SHIFT to select a range)
The remainder of the menus walk you through the process of copying either to an existing or allow you to select a NEW company to copy the data into.
TIP: This is a fast and easy way to make a backup as well. Use this process prior to installing your latest Sage MAS 90 or 200 upgrades and you'll always have a copy of Sage MAS 90 or 200 to fall back to should something go wrong.
NOTE: In Version 4.x, this option has moved to the Library Master -> Company Maintenance Screen:
|4. Copy Master File Info- SVTRNA||Sometimes you setup a new entity and all you
want to do is copy over customers, vendors and inventory items -- but NO
For this you can use a hidden option called SVTRNA -- access it via Library Master - File - Run - SVTRNA
Then select the company and applications to copy into your brand new
|5. Report Printing In Progress- GLWSJA||You may on occasion receive a "Report
Printing In Progress" error message indicating that someone in the
General Ledger is in the process of printing a GL report and therefore the
Sage MAS 90 or 200 system will not allow you to update.
First, verify that this isn't true by checking each user and making certain they are not in Sage MAS 90 or 200 doing any report printing.
When you verify the above, use the File - Run - GLWSJA utility to clear the Report Printing flag.
Note: As with all these utilities, make absolutely certain that no other user is in Sage MAS 90 or 200 at the time you perform them.
|6. Clear Cash Receipts In Process (3.71 only)- ARWAR4||If you are in the middle of
entering cash receipts in Sage MAS 90 or 200 and suddenly exit out of the
system, upon returning you may not be able to pay some of the invoices
that you were in the process of applying cash against.
Sage MAS 90 or 200 has a flag in the AR4 (open invoice) file which indicates whether someone is in the process of applying cash against the specific invoice. This prevents collisions and duplicate payments in multi-user environments. The rapid exit from Cash Receipts on occasion appears to confuse Sage MAS 90 or 200and causes the flag to remain on even though the cash receipt may have been deleted by the user.
A new utility - ARWAR4 is now available (Note: This works only in level 3.71 and higher) that will clear this paid today flag in the AR4 file.
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