I just spotted this question online. It relates to how Sage 100 and Sage 100c count active employees for the purpose of their Sage 100 payroll subscription. I’ve heard varying answers to this question and since this answer came directly from Sage I’m going to presume it’s the best answer.
Question: How is the number of active employees counted for Sage 100 payroll subscription purposes?
Answer from Sage:
The number of Unique Employee #‘s run through the tax calculation process is where the count is incremented, whether you continue with updating that payroll check or not.
It is the total of all unique employee #‘s for the month and is reset on the 1st day of a new month. The active employees are really about estimating how many you will have in a month but turnover could result in having active employees on the payroll the first week of a month that is different unique employee #s than the following week in that month.
I would have guessed that it rolled over on 12/31 but I guess monthly is slightly better because you can reclaim furloughed employees.